Responsibilities:

• Work closely with HR to organize various meetings and activities （e.g. the steering committee, employee and supplier activities, Departmental Training program / team Building/Outing, New Year party, Charity Events, etc.）.

• Including prepare documents of the meeting, accommodation, transfer, venue, meal arrangement and the payment clearance with finance.

• Coordinate with various internal and external parties to ensure the programs can move forward in time.

• Provide general assistance to Dept.

• Office management: （public relationship）.

• Deal with relationships with building management, landlord and various suppliers.

• Taking care of the decoration, repair, water supply, electricity, air conditioning system, plants maintain etc.

• The entire contract related with office management.

• Making government and company invitation letter of visa （tourism, business types） for incoming visitors, including requirement from internal staffs from time to time.

• Answer incoming phone calls （second main line in office.

• Dealing with expresses and letters, both domestic and overseas.

• Share working with reception to deal with interviewees and visitors. （show ways, greeting candidates, inform related managers or HR）

• Help to organize monthly birthday party.

• Assist Finance on sending monthly cash reimbursement notice and follow up payment approval process with RD.

• Supervise Receptionist to handle all the expenses bank/cash liquidations for Finance Dept, including various Events /activities, meetings, office supplies, staff phone bills, travel insurance, office decoration related, etc.

• Good command of basic PC knowledge including software and hardware.

• Support IT to remote control & operation.

Candidate Profile：

• Mature personality with strong ability of communication, good interpersonal and networking skills.

• Ability to work independently as well as within a team.

• Demonstrated ability to thrive in a fast paced environment while managing tight deadlines.

• Well organized and able to prioritize.

• Strong computer applications skills （Microsoft Word, excel, PowerPoint, etc.

• Fluent English for both speaking and writing.

• Major in Administrative Management or related, Bachelor.

• At least 2-year working experience in multinational company.

• Have skillful project management experience would be a plus.